801-896-0951​
REQUEST A DEMO
SITEQUEST COMPLIANCE
  • Home
  • EAGLE EYE
    • OVERVIEW
    • FEATURES
    • RISK-BASED-REVIEWS
    • REGULATORY RULES
    • EAGLE EYE FAQ
  • SQWatcher
    • OVERVIEW
    • FEATURES
    • REGULATORY RULES
  • POLICIES
    • OVERVIEW
    • FEATURES
    • REGULATORY RULES
  • Blog
  • About
  • Contact Us
  • Home
  • EAGLE EYE
    • OVERVIEW
    • FEATURES
    • RISK-BASED-REVIEWS
    • REGULATORY RULES
    • EAGLE EYE FAQ
  • SQWatcher
    • OVERVIEW
    • FEATURES
    • REGULATORY RULES
  • POLICIES
    • OVERVIEW
    • FEATURES
    • REGULATORY RULES
  • Blog
  • About
  • Contact Us

BLOG

Learn more about what we do while staying up-to-date with industry regulations and trends

9/20/2021

PART TWO OF NATIONAL PREPAREDNESS MONTH

 
Picture
Continually Making Sure Your Monitoring Records and Documentation are in Order
​

This is not a preparedness matter to take lightly. Just last November FINRA fined a Tier One Company $2.6 million for failures in required electronic records and email retention. Read the full report.

The benefits of maintaining accurate, reliable and usable records can help to increase the efficiency and effectiveness of your business. It will ensure your firm is able to access information when required and meet all accountability and compliance requirements. Below are some suggestions that are beneficial in establishing and making sure that an effective record keeping and documentation system is in order when you are monitoring your associates' web presence.

Planning. Establish what processes are needed for monitoring records to be effectively maintained and how this will be achieved. Planning a monitoring process will help you maintain a record keeping system that works for your firm and provides clear expectations for supervisors and compliance officers.

Consistency. To make it easier for compliance staff members to do their job, have information collected and stored in a consistent way within your firm's network; all staff should follow the same policies and procedures.

Communication. Have all your staff made aware of, and ensure they understand, the FINRA general supervision requirements. Verify that all supervisors know and follow the record keeping policies and procedures established by your firm. By communicating expectations clearly, you will benefit from consistent record keeping standards.

Modify. Don’t be afraid to modify your record keeping system if you find a more efficient way to achieve results. Regular reviews of your record keeping systems will keep them up-to-date and operating in a way that is beneficial to your firm.

Responsibility. Know your responsibilities—what to record, how to maintain records and how long they should be kept. Having accurate and reliable records during an audit will allow you to easily confirm your firm’s compliance.

Review. Encourage staff to provide feedback on how the monitoring record keeping system is working and how it could be improved. In doing this, you may gain valuable suggestions that will bring continuous improvement to your administrative records, improving the efficiencies of the practice.

Embrace technology. Regularly investing in technology will help improve the efficiency of your general supervision monitoring requirements. Your staff will appreciate any efforts made to improve and automate the task of keeping records, giving them additional job satisfaction.  Additionally, removing manual steps not only makes the record keeping process more efficient, it also makes the records uniform and reduces the risk of human error.

Our clients have found that Eagle Eye’s automated reporting features saves them valuable time. With just a click, you will have everything you need including when a result was found, who reviewed it, comments that were made and time stamps on every action taken on the account. From a regulatory point of view, with Eagle Eye’s automated screenshots you will have the full story of what content looked like at the time of review, giving you everything you need to respond to a regulator.
 
Supervising the web doesn’t have to be difficult! Let us show you how Eagle Eye is a more effective solution. Contact us today for a demo. ​

Comments are closed.

    About James Cella

    James Cella is the President of a growing and innovative compliance technology provider called SiteQuest Compliance. James is a customer-centric individual and focuses on building and sustaining positive and lasting relationship with his clients and partners. James and his family are "super fans" of University of Utah Football and have attended nearly every home game since 2002. Go Utes!


      Don't Miss Any Future Articles or Updates

    Subscribe to Newsletter

    Archives

    May 2022
    April 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    June 2021
    March 2021
    February 2021
    January 2021
    December 2020
    October 2020
    September 2020
    August 2020
    June 2020
    May 2020
    April 2020
    March 2020
    February 2020
    January 2020
    October 2019
    July 2019

    Categories

    All
    DBA
    Eagle Eye
    FINRA
    FINRA 2210
    FINRA Regulations
    Internet Supervision
    NASD 2210
    NASD 3010
    OBA
    OCIE Risk Alert
    Policies
    SEC
    SQWatcher
    Supervision
    WSPs

    RSS Feed

Products

Eagle Eye
SQWatcher
Policies

Company

​About Us
​Contact
​Support
Privacy Policy

Popular Posts

Are You Updating Your WSPs?
Firm Fined for Failing to Supervise Social Media Accounts
New Secretary of State Searches
High-Risk Brokers: What Are You Doing About Them?
​
© COPYRIGHT  2022. ALL RIGHTS RESERVED.